Pedestal Events Group
For Their Entertainment: How to Keep Guests Occupied at Events (Part 1)

Whether you're throwing a massive bash or a small, exclusive gathering, you'll need to consider how to keep your event lively. Regardless of the occasion, you don't want guests just sitting around the whole time, so you need to do a little brainstorming. What type of activities should you provide? How many different stations do you need to accommodate all of your guests? How do you choose audience-appropriate ideas?


The most important part of choosing your entertainment is considering the event's theme. All activities will have to match the rest of the atmosphere, and the wrong one will stick out like a sore thumb. Pinball machines don't belong in a 20s themed party just as waitresses adorned in flapper dresses and fishnets don't belong in a space age celebration. If you want to have games for guests to play, keep them true to the time period that the event is themed around. Research will go a long way! Use the same principle when choosing music. Also keep in mind how formal the event is and what type of vibe it will have. You wouldn't choose the same type of entertainment for a corporate picnic as you would for a family reunion.


Once you decide what kind of entertainment to provide, you must decide how much. If you're throwing a carnival party, you should budget for more games, music and other forms of entertainment than if you're putting on a business luncheon. Depending on the purpose of the event, the guests will have more or less time to devote to interacting with the various forms of entertainment you provide. Award ceremony attendees will focus more on the award recipients than anything else, so fewer entertainment options will need to be provided for them. However, guests at a childrens party where the median age is 5 years old will need much more stimulation.


Guests are the other most crucial factor for determining how to go about entertainment. Guest demographics must be researched and considered in order for success. With the exception of time period themed parties, activities should appeal to the age group of the attendees. Teenagers probably wouldn't enjoy a classical violin quartet being the soundtrack of their sweet sixteen, and retirees wouldn't respond well to bounces houses and relay races. Know your audience.


If you're planning an event and feeling overwhelmed when it comes to keeping your guests busy, don't fret! Pedestal has endless entertainment possibilities to suit every type of function.

 

How to Achieve the Perfect Color Scheme for Any Event

 

So you're an event planner and you have your next big function seemingly in the bag. The theme is “starry night,” and you've snagged tons of elegant decorations that you're sure will be a hit. You survey your venue space adorned with plum colored draping, glittery crimson table centerpieces, a large lighting fixture casting a burnt orange glow over the room... and for the first time you realize-- none of these pieces match each other!


If you discover that your decorations create an entire rainbow of colors, then you probably should have put more time into developing an aesthetically pleasing color scheme that will make your event feel cohesive. It's fine for your décor to be colorful, but you have to make sure your choices work with each other or else your starry night party could end up feeling like a day at the Color Run.


When in the early stages of planning an event, it can be extremely beneficial to start small. Instead of diving right into decoration shopping, make a moodboard for your theme. Use a program such as Photoshop or Microsoft Word to lay out potential color schemes and see what looks good together. Also find images, typography, illustrations and any other relevant media that may provide color inspiration. There are many online resources that can help you pick colors that complement each other as well, so take advantage of these tools before going any further in your planning.


Once you decide which colors work together, make sure you are true to that scheme when choosing your decorations. Sometimes it can be tempting to grab something that looks intriguing even though it's not on the list, but if you're throwing a winter wonderland bash and the only lace tablecloths that are available are bright red, skip them. Having even one item that doesn't fit your color scheme can throw off your whole aesthetic and guests will notice.


Another thing you should consider when building your color scheme is the emotional effects of different colors and the reactions they will evoke from your guests. You wouldn't have bright yellow curtains at a funeral, so keep that mindset when planning all of your events. If your event is a subdued, corporate gathering, try to keep your colors more muted. Blues are great for professional settings because they feel calm and put together. It's probably best to stay away from loud color palettes for any type of business event unless the events going to have a very casual and playful vibe. A Medieval jousting themed bash however may constitute the use of bright reds and oranges because these colors feel energetic and evoke excitement from their viewers. Know your audience and theme. Keep in mind the type of feelings you want your event to bring out in your guests.


Finally, think about how your color scheme will look in your venue. Obviously, if you have a larger budget to invest in more draping and wall/floor coverage, the venue's appearance will be less of a consideration for you. But if you're in a space where the natural wall or floor color will definitely show, then your color scheme and decorations should complement that as much as possible to avoid clashing. You may need to adjust your moodboard once you settle on a venue and see what it looks like, but taking time to do so is crucial. If you decide on a beautiful ice blue scheme and then discover your venue has yellow walls, try to incorporate more colors into your scheme that will connect the blues with that yellow. You don't necessarily have to scrap your entire palette if you find that the venue doesn't match, but some small additions and subtractions will probably be necessary to make your color plan as successful as possible.


If you try all of these things and are still at a loss, just call Pedestal! No matter what kind of colors you want, Pedestal will deliver.


 

How to Throw a Thrilling Themed Event

Have you ever walked into an “80s Night” themed party, but the only thing that made it “80s” was that the host teased their hair? Have you experienced a carnival themed event where they offered cornhole and horseshoes as party games? What about a disco dance night where everyone was dressed in clothes from the completely wrong era? Everyone has been to at least one event where the vibe suffered because the theme was not properly carried out. Poor research and planning can lead to sad situations that could easily have been avoided if the proper time and effort had been put in. Here's what we do at Pedestal to ensure that we nail every themed party.


Research and communication! If you're tasked with putting together a quinceañera but you don't know how old the birthday girl is turning, then you have definitely skipped the research stage. Not only is it crucial to look up the history and culture of a theme to accurately portray it, but at the professional level, client communication is a must! Make sure that you and your client are on the same page in regards to what the event is for, who the guests will be and what the venue allows. Setting up an open bar at an aquarium-themed party sounds great until you discover that the party is a high school after-prom.


Small details matter. Let's say your event is an Old Hollywood film party. There's so much that can be done with this theme, and in order to get the most out of it, some brainstorming is required. How can this be carried through every aspect of the event? Film reel décor and popcorn machines are the obvious choices for the event floor on the day of, but what about everything before that? It would be a shame if the party were beautiful but only a few people came because the invitations were drab pieces of white cardstock with Times New Roman type. Invitations are a commonly overlooked part of event planning, but it's imperative that they are well done and match the theme of the event. They're the first thing that a potential guest will see, the first hint at how the rest of the party will be, so if the invitations are bland people assume that the event will be too.


Make sure your props and décor are accurate. Throwing a Great Gatsby themed party? Yes, a stereo or DJ may be your first instinct for music, but would they really have that in the 1920s? A live band complete with period costumes are era-appropriate music is probably the best way to go. As far as aesthetics, the art deco style is your friend for this kind of party and should be incorporated wherever possible. Black and gold are fitting colors for decorations as well. Details like these are what give the event authenticity and make it a Great Gatsby party, rather than a party hosted by someone who read The Great Gatsby once 20 years ago.


Party activities need to fit the theme too! Just because you have lovely decorations and spot-on music doesn't mean you should think offering bobbing for apples at a casino party is okay. The activities and games provided for guests should flawlessly integrate your event's theme. Blackjack and slots are perfect for a casino party. Dunk tanks are a huge hit for carnival events. Performing mimes are delightful at a Paris-themed picnic. These types of things really keep the guests in the right mindset and make the event feel like the theme its portraying.


Planning a successful theme party takes a lot of time and effort and there are endless things that can be done in order to make the event amazing. Pedestal can help with all of them! Call us today and we'll plan your perfect themed event from start to finish.

 

How to Dazzle in Any Venue Space

Whether you're a seasoned event planner or just dipping your feet in the business, you will at some point be faced with a complete eyesore of a venue. It might have pea green walls, scuffed up flooring or just an overall dreadful look, but it's where you've made your deposit and there's no turning back now. Sure, in a perfect world we'd all book gorgeous ballrooms and luxury hotel conference centers for our events, but sometimes budget, timing, location and other factors don't allow that to happen and we're forced to make the most of what we're faced with. Here are a few ways to make a fabulous function out of a shabby setting.


One of the most effective ways to set the mood of a room is to focus on lighting. Dim yellow overhead bulbs aren't going to make your majestic undersea gala very enchanting, so it's important to choose lighting based on the theme and desired ambiance of your event. Consider investing in some lighting fixtures that fit your space and budget and then simply turn off the unflattering lights of the venue. There are a multitude of options when it comes to professional grade lighting fixtures, and bathing the room in a gorgeous shade of blue or violet rather than the default drab yellow can make all the difference. Also think about candles or tabletop oil lamps to bring an inviting glow to the room.


If you find yourself wondering what the large, semi-faded brown stain on the interior wall of the venue is, you should probably consider getting some draping. By strategically hanging fabrics around the room to cover walls and ceilings, you can create elegant textures and make a room feel much more luxurious with ease. This goes for floors as well-- fabric, carpeting, wood panels and more can make a tired carpet or concrete floor party ready.


Did the venue provide tables and chairs or other furniture for your event? Great! Are the chairs rusty, tables wobbly and things just in a general state of disrepair? Not so great. Thankfully, the draping method works for furniture as well. Chair covers are inexpensive and can instantly transform ugly seating. Table cloths also work wonders. However, if the provided furniture is rickety and seems ready to collapse at any moment, please just rent some more to avoid disaster.


Sometimes, even when using draping and pleasant-colored lighting to cover unfavorable looking areas of a room, there will still remain a section that just doesn't look right. Whether it's an awkwardly placed bulletin board that can't be removed, a clunky piece of furniture that's too heavy to bother with or something else, sometimes the best option in these situations is to cancel out the ugly décor with your own fabulous decorating. Place your stand up lighting fixtures in front of that gaudy wall mural. Set up your gifts table so that that large heating vent isn't visible. Dress up drab furniture even further by using table top decorations, confetti and more. Set up potted plants near doorways and windows to hide signs of deterioration and add elegance to any room. Decorate strategically. Even if you don't have a huge budget, it doesn't cost anything to put in a little elbow grease and move things around so that the blemishes are covered and the aesthetics are optimized.


Don't take it too far with your decorations. While you may be bursting with ways to improve the appearance of your room, it is possible to overdo it. Too many decorations, sloppy, excessive draping and tacky lighting are all well-intentioned things that can ruin the look of an event. If you're covering something, make it subtle. If you're adding lighting, make sure it fits the mood of your event. If you're using a lot of decorative fixtures, make sure they match the rest of the room and are logically spaced. There are lots of wonderful things you can add to a room to make it less ugly, but too much of anything is never good.


These are only a few of the endless ways to transform a space and make your event gorgeous. The most important thing to do in a situation like this is not panic! It's amazing what some well-thought out decorating can do for a room. Even the most hopeless of venues can turn into something great and once dreary settings can stun. Follow these tips when sprucing up your next ugly venue, and when in doubt, Call Pedestal!


Do you have any other ideas on how to turn a venue from drab to fab? Leave a comment below!



 

How to put on a Sizzlin' Event in Summer Heat

Aaah, summer. A time for pool parties, sports games and bonfires. Somehow we have declared the hottest, stickiest, most insect-ridden season the perfect time for an abundance of outdoor activities. Events like picnics and weddings are in high-demand right now, and eager party hosts sometimes may not realize all of the special planning that must go into putting on events in the blazing summer heat. Items on this list may seem obvious, but it's amazing how often people overlook the most basic elements of summer event planning. To avoid disaster and keep guests comfortable, follow these tips and keep your function from flopping.


  1. Provide plenty of shade. Regardless of the type of event, a nice place to sit and cool off will be much appreciated. Tents are a great option to cool guests, and when it comes to shade, Pedestal has you covered.

  2. Water, water, water! While it may not seem as elegant as the white wine you're offering at your outdoor garden party, water is a critical part of keeping cool and hydrated. Make sure to offer multiple access points to water for both guests and laborers, and remember: colder is better. You can even rent decorative pitchers and other beverage receptacles that will help you maintain your event's aesthetic.

  3. Dress for the weather: Consider the heat when determining the theme for your event. A jungle birthday party complete with animal costumes is great in theory, but not for whoever will be wearing that fuzzy lion suit in 98 degree July heat. Take advantage of the season when determining a theme! Who says beach themed summer parties are overdone? Pedestal will ensure that no matter how common your theme is, your event will be one of a kind.

  4. Take breaks. Whether you're a party host or an event planner, its inevitable that you'll be pretty active for the duration of your event. Running around for hours on end in the hot sun can be rough on anyone, so make sure you allow yourself time to cool down if you start to feel overheated. Your event won't suffer if you duck out for five minutes to sit and take a breather.

  5. Fend off insects. Even though they aren't on the invite list, flies, ants, mosquitoes and more will likely try to crash your party. To prevent your guests from being eaten alive, make sure you're doing everything possible to keep the bugs at bay. Decorative insect lamps are a great option that look great at outdoor events and serve a crucial purpose. Also keep plenty of bug spray around for both you and your guests. Consider providing miniature containers of spray to each guest upon their arrival to your event. They will appreciate the practicality. Beyond this, make sure food items are adequately stored and covered, and rotate items as needed.


There are endless ways to make sure outdoor functions run smoothly this summer, but stick to these basics above all. Summer can be one of the most charming and memorable times to hold an event, and with this list, you can be confident that you're on the way to success.

HOW TO SURVIVE THE COMPANY PICNIC IN 8 EASY STEPS!

As the summer approaches, so does the inevitable company party.  Some look forward to this event as a way to let their hair down, Eat, Drink and be Merry; for others it’s worse than having a root canal.

There are some definite do’s and don’ts when it comes to this outdoor event.  Here are some tips to help you navigate the perils and pitfalls of your company party . . .

Pace yourself

Don’t guzzle the free booze no matter how much of a good idea it seems at the time. There is nothing worse than trying to remember if you said something you shouldn’t have to the boss’s spouse.  Keep your wits about and keep from being the talk around the coffee pot on Monday morning.

Pace yourself and make sure you eat during the event so you’re not drinking on an empty stomach.  Alternate alcoholic drinks with water or soda.  Getting too tipsy could cost you your reputation and worse case -- your career.

Dress appropriately

Even though this is a party, these are your co-workers and your boss and it’s simply not appropriate to wear anything too revealing.  Save those sexy clothes for when you’re out with your friends.

Mix & Mingle

The company summer event is a great opportunity to talk to people you otherwise wouldn’t have much contact with, like mousey Nancy from the corner cubicle, as well as the CEO and other senior staff.  Try to mingle and chat with everyone, including partners and spouses.

This is a great networking opportunity, so use it wisely without being an obvious schmoozer.  This is your chance to make yourself known – but hopefully not for all the wrong reasons.

No work talk

The company party is just that – a party.  That means it’s a social event, and not the place to get into the details of the latest project.  Leave your office baggage at the door and try to relax and have a good time.  Show your co-workers that you’re more than just a dedicated employee and you really do have a personality buried somewhere beneath that suit.

Bring a friend

If possible, tee up with a party buddy who will watch out for you while you watch out for them – you can keep an eye on each other and tell one another if it’s time to bundle yourself into the car and call it a night.

Mind your manners

Even though this is your chance to relax with co-workers, don’t get too relaxed with your language or behavior.  You and the guys might talk like sailors while watching football in your living room but not everyone might find it as entertaining as your best bud.  Avoid foul language and off-color jokes, and remember your manners, your mom would be so proud.

Don’t pig out

While the summer picnic is all about indulging and it’s a good idea to eat if you’re drinking alcohol, making a beeline for the food table and stuffing your face before you even grunt hello to your co-workers is never a good look.  Save yourself the embarrassment of being labelled the office pig.

Remember to have fun

It is possible to have fun at the event while keeping your dignity and remaining professional. Allow yourself to let your hair down, talk about something other than work and get to know your colleagues in a more relaxed context. After all, you’re more than mere cogs in the office machinery – just make sure you watch your manners and you should be able to Eat, Drink and be Merry.


You don't have to spend a lot of money to have a great event!

There are five areas of event planning that you should consider.  They are:  venue selection, music, food & beverage, decoration and activity.  Ok, take a pad of paper and divide up your budget roughly. To prioritize, put stars next to each aspect of the event from 1 to 5 and see how that works now with your rough breakdown.  You will soon see that you have to make some adjustments.  Just keep changing the figures until the math is straight.  Now you have a budget for each area . . . go spend it and don’t go over as it will always take away from the 1 star part.  BTW, the one area of event planning that is rarely discussed is number six – attitude and that one doesn’t cost anything and will influence your event the most.

When you are making your calls, keep the budget in front of you.  Let’s look at each part.

Having a unique event can be fun to plan, certainly creative and will set the mood.  Compromise is not the word anyone wants to hear when putting together a memorable experience, however, it will be necessary and you should decide from the beginning of each part of the event how much you are in love with that aspect.  How much is it worth for you to have just exactly what is in your vision?

1)    Venue selection – the details are in asking the right questions however  “What is included in this fee?” should be your main question.

2)    Music – you always get what you pay for in this event aspect.  All the areas are important; however, music will set the mood very quickly.  This is where you need to ask about references.  Make sure you select someone who can discuss the specific music you want to create the “sound” experience.  Here, a budget could easily determine the size of the band or DJ provided.

3)    Food & Beverage – typically can be arranged by the venue and a general rule if you search around.  If the venue can make the “convenience’ attractive, then ask lots and lots of questions.  You will certainly be limited by using the caterer recommended by the venue.  Look at your numbers carefully; I have never seen a venue run out of food.  When going over your options, make the “signature” item the focus of your decisions.

4)    Decorations – this just happens to be my favorite and one that I am most familiar.  Look at your space very carefully.  Do not feel that you must fill or create a theme in every conceivable space.  The entryway is where you start.  Use this first impression to set the theme.  Once your guest is in the ballroom, their eye will travel from the food and activity areas, to the corners or more distance spaces and back to the tables.  Designers like to identify those décor areas and start their pricing and then fill in with plants, props and fabric.  Don’t forget lighting in the budget as you most likely depend on this for decoration on some level.  Do ask if the venue will provide a basic lighting package.

5)    Activities – not always required but will enhance by giving your gathering depth as far as quest interaction.  This is a huge budge area and can run from creating a casino or midway atmosphere to various artists and entertainers.  Where some activities can be a large budget matter, a suggestive package could enhance without breaking the bank.  Always ask for references.

6)    So what is attitude and what does it have to do with the budget? 

Attitude is like:  Location, Location, Location.  Here’s the Tip . . . be reasonable and decide from the beginning what YOU want to do at this event.  Typically that means be the host.  That does not mean be the event planner, therefore select the folks that will be working with you that have the attitude that you can appreciate.  This is not a budget factor as you can find good people on any financial level.  Find the people who have a passion for the event business and want to make your event outstanding.

There you have it . . . pull out your legal pad and get started.

 

What to do about an empty store front window!

Ever go past an empty store in a shopping center or mall? On many levels, it is very disturbing. As a business owner, there were many hours of planning and financial commitment that went into a decision to close. As a customer or potential business, one might think of the location as a problem or potentially, the real estate management as the issue. 

It looks bad to have empty retail space. So what do you do? Instead of leaving empty windows or covering the store front with paper, we suggest using décor as a temporary look.  This generates interest. At Pedestal, we specialize in producing events with a theme from beginning to end, from décor to activities.

For example, consider a store front of 30’.  If the summer is coming to an end, we setup a series of tall flats to show a beautiful winter scene.  Flats include doors and windows, roofing and signage.  All of our sets have an interesting animation component and are undersized to fit within a typical window or store height.  Add street lights, trees, and falling snow with lighting to create something wonderful for passers by to look at instead of an empty store. 

Pedestal offers a wide selection of sets and seasonal themes to choose from.  Now, that is fun!

 

How can theme decor be used to enhance events?

Just because you put a photo of 007 on your event invitation, does not make it a theme.  An event with a specific theme will create interest and ultimately provide focus to your project.  To begin with one must consider budget, design, development and the final execution.  An amount designated for theme decor should be determined as part of the entire budget and not an afterthought.  Events vary greatly and not all parts are equal; get out your legal pad, write down the major components and make the decor one of them.  This is simple . . . do not say we have no budget!  Simply put, no ticky no washy.

Pick a theme that you can carry thru the various aspects of the event.  Depending on the type of event, this could also mean print material:  brochures, handouts, activity materials.

 Here is an example.   One of our clients builds hotels.  When they are completed, a Grand Opening is advertised . . . and with a theme.  One particular theme was “Around the World”; an international feel to incorporate various countries.   When the guests arrived, they were given passports complete with photos.   As they toured each different country throughout the hotel they would visit the fitness room, the breakfast room, business suite, specialty living rooms, and swimming pool, conference and meeting rooms.  Visiting all the different areas of the hotel and learning about what they have to offer . . . and get their passports stamped by the sales reps.  The passport was very important as it helped us gather data and later used for a drawing and prizes.  Even the minimally interested guests were driven to complete the international tour of the hotel.  Décor involved sets and props from the various countries.  The themed food and beverages not only provided refreshment but created a market place atmosphere where further hotel information was dispersed as well as general merriment. 

ANOTHER – I must confess, going into this theme I was skeptical.  In the end as you can read in my description, I was completely convinced that this was a unique and creative theme.  Super Market Theme, yes a grocery store.  Here is how it worked.  The client was a distributer of education materials.  The attendees were there to select the products for their retail locations nationwide.

When they arrived, they grabbed one of those shorty shopping carts and went into the ballroom pushing this cart and were greeted by well-informed staff with nametags and aprons.  Keep in mind that everything had a logo of focus on educational products.  The greeters escorted their small groups to customer service where they picked up their packets.  You guessed it, from there they went around the “store” and their information was gathered using the carts . . . then returned at checkout.  All the various product departments had a grocery store them.  Can you name them?  There are so many when you think of it and each area had a representative with information and theme set and props.  So, there was dairy, meat counter, seafood, bakery, floral . . . even books and magazines, coffee and muffin rest area . . . on and on.  Everything was a prop . . . no . . . no smelly fish.  It was a delight, refreshing in the end. 

Themes can just be fun and extremely informative like the one described above.  Get out of your head that decoration means flowers on the tables.  In any case attention to the theme detail is what will give the promotional punch.   

When looking for an idea, consider contacting Pedestal Events – We Can Help!

How do I decide on a trade show booth when choices are so boring?

 

While meeting with a new client at their most recent show, I was asked how and where do you start with a booth design. The answer was really very obvious; there were 1000+ booths in the building - just go from booth to booth and take photos, take notes that involve detail about what you like and what you really do not like. All the examples of the rich and famous were all there to be examined. THEN, the next step is to decide on the company vision. This image not only must reflect the ideas of your company but more so the presentation there for that very show. Most companies are not limited to just one a year but many, sometimes several a month and the actual show theme varies. The overall look must either have flexibility or have a general consideration.

Now, let's get down to business. Branding is the name of the game so review your logo, your colors, fonts and this leads to brochures and handouts. You logo and catch phases should be obvious. The guests are
already tired, don't make it difficult to figure out what you do! The booth should be inviting. Budget time, the presentation of your booth will directly be connected to the booth cost. After the location and size of the booth is selected, decide on a theme. This can be very professional looking to very playful. You will need to design a booth that covers pictures and lighting, carpet and furniture. In any case, stay clear of clutter.  Remember that as your clients walk the show, their eye will pass over your booth and you get to decide what that "first impression" would be.

Lastly, put your sales force in the booth and look at the way they look and behave as well. There should always be attention to detail as it comes to dress and attitude. Knowledge of the product is a given so now focus on identifying your expectations.


How can I make our trade show booth stand out from the others?

This is very complicated question. You must consider first the type of trade show, the type of visitors you expect to greet and your company image you want them to take away. Are you selling a product or service? Or are you educating your guests and collecting leads for sales staff follow-up. The product vs the service booth are dramatically different. With a service booth, there is less space required and more impact based on image. A product booth will need space determined by the quantity of items displayed. Begin by determining how much of a booth is and then budget accordingly.

In any case a tradeshow booth should draw in the guest; they should want to come to explore the booth and seek more information. Remind yourself that the guests are there to meet you or they would not be there in the first place. There are many reasons for their attendance so decide if you booth appeals to a spectrum of the target audience.

Having a work space for your staff is difficult but can be done with cooperation. Their needs might simply be a cash register , credit card machine or lead device. Notes, office supplies and lead records are critical and must be managed at all times. Keep all of this out of site of the guest and convenient to the sales force. Keep it simple and keep it neat! When planning your booth, make this a priority and don’t forget the storage of product, literature, laptops, coats and purses.  Also, make sure that your staff keeps drinks and food out of the booth.

Pick a theme which reflects the essence of your company.  Now here is the secret to making a unique booth . . . look what everyone else is doing and do the opposite, and keep it direct and simple. Be consistent with your booth display, banners, staff dress and handouts.

Lighting is critical, whether you are illuminating a product or highlighting the booth -- always take into consideration lights, and as many as you can have in your booth. In the construction of your booth, include how you will mount these instruments. They should be as unobtrusive as possible and certainly placed where no one will step, trip or kick them. The lights should be directed as not to interfere with you sales force. Specialty lights that change color or shape and or move in some manner will enhance the trade show experience.

So this discussion will get you started. In any case, identify your goals and business driver priorities, write them down, make sure everyone is in agreement and follow through. When the show is over, promptly while all is fresh in everyone’s mind, evaluate performance, measure and note changes for the next trade show.

What are fun team building activities for my summer picnic?

Summertime!  Summertime!  Now is the time to focus on planning your summer picnic. Let your employees take a business breather.  It is critical for a team to let off steam somehow, somewhere away from the usual environment.  Many small groups just hit a popular watering hole to relax and get to get out of the office, however, that is not for everyone. 

Pedestal likes to coordinate outings and they can fun and a creative outlet for everyone.  My favorite is to use the game show arena and create an activity that employees enjoy as well as being informative.  Now, the “company picnic” is certainly more typical so let’s talks about that some.  There are basic components – I’ll get to the activity soon.  Make sure you have a venue that is easy to get to for everyone, like a county park.  (Make sure it has a covering . . .. and electricity)  Make arrangements to have some good summertime food that is presented well.  BTW, I hate summer food that is not kept warm or cold and just sits out looking unappetizing.  You need to have some music.  We provide a sound system and IPad that has play lists and that is all that is required.  Decorations are the least important but balloons welcome folks and actually are expected to colorup the area.  NOW, the activities.  This is actually very diverse and depends on the “activity level” of your group.  In any case, it should be inviting and easy for all.  If this is a family setting that will change it . ..  but in all cases, easy does it!  Activities that involve the entire group will answer your vision, however, if the party atmosphere is what you want, then pulling everyone together for one activity might cramp the flow of the event.  A picnic that has all employees and only adults might have a variety of activities, again depending on how active your group is.  I do not suggest a swimming pool as most do not want to see each other in a swim suit.  Stay to activities like miniature golf (that can handle many people at once), or a midway type setting for fun and games.  There are oodles of inflatable activities as well as more one-on-one things to do like a fortune teller or numerologist . . . face painter.  In any case, the trick is to select a bunch of stuff to try to cover the needs of your guests.

How do I budget for the company's Christmas party or any event for that matter?

Budgeting can be a daunting task and is the perfect job for an event coordinator.  With an event person who has years of experience, you and your committee can ask lots of questions to get at the budget.  We suggest that you divide up your budget between venue, food and beverage, décor, music and activities.  Simply make a wish list and start the budget equation.  When the budget process stops working, and shift the budget allocations until it balances.

Inflatable Safety Concerns

Recently there have been a lot of news concerning the safety of inflatables.  Safety is our number one concern and Pedestal strives to make every outdoor inflatable experience a fun . . . and safe one!    The “amusements” under our offerings include:  bounce houses, slides, ball crawls, obstacle courses and various similar activities.  Pedestal Events has in place many safety measures.  The most important is having appropriate supervision.  Many accidents happen simply by overloading these inflatables with too many participants.   Each of our attendants will be fully trained on how to supervise the guests in the proper use and safety.  When the unit is first  setup, attention is given to its location for traffic and convenience but also for the use of electricity and generators.  The condition of each unit is looked at very carefully along with the power cord and generator.  All of our units are registered with the State of Maryland and each unit is inspected.  Each inflatable is anchored using stakes and numerous heavy sandbags.   Finally, the main hazard to the unit safety is Mother Nature and a careful eye is given to wind and weather.  In any instance of concern, the guests will be asked to exit and the unit unplugged.

What are fun team building activities for my summer picnic?

Summertime!  Summertime!  Now is the time to focus on planning your summer picnic. Let your employees take a business breather.  It is critical for a team to let off steam somehow, somewhere away from the usual environment.  Many small groups just hit a popular watering hole to relax and get to get out of the office, however, that is not for everyone. 

Pedestal likes to coordinate outings and they can fun and a creative outlet for everyone.  My favorite is to use the game show arena and create an activity that employees enjoy as well as being informative.  Now, the “company picnic” is certainly more typical so let’s talks about that some.  There are basic components – I’ll get to the activity soon.  Make sure you have a venue that is easy to get to for everyone, like a county park.  (Make sure it has a covering . . . and electricity)  Make arrangements to have some good summertime food that is presented well.  BTW, I hate summer food that is not kept warm or cold and just sits out looking unappetizing.  You need to have some music.  We provide a sound system and IPad that has play lists and that is all that is required.  Decorations are the least important but balloons welcome folks and actually are expected to colorup the area.  NOW, the activities.  This is actually very diverse and depends on the “activity level” of your group.  In any case, it should be inviting and easy for all.  If this is a family setting that will change it . ..  but in all cases, easy does it!  Activities that involve the entire group will answer your vision, however, if the party atmosphere is what you want, then pulling everyone together for one activity might cramp the flow of the event.  A picnic that has all employees and only adults might have a variety of activities, again depending on how active your group is.  I do not suggest a swimming pool as most do not want to see each other in a swim suit.  Stay to activities like miniature golf (that can handle many people at once), or a midway type setting for fun and games.  There are oodles of inflatable activities as well as more one-on-one things to do like a fortune teller or numerologist . . . face painter.  In any case, the trick is to select a bunch of stuff to try to cover the different personalities.  Not everything works for everyone, remember that and you will be just fine.

How do I select an appropriate event venue for my family reunion?

I love this question. Follow my suggest and you have the venue that works for you. Take a sheet of paper and make a list of questions. Start with how convenient the venue is to all your guests. Move on to questions about services and of course budget. The objective is to create a format that guides you to the obvious location. If the answers do not give you the results you want, add a value to each and see where the math leads you.

What are fun team building activities for my summer picnic?

Summertime!  Summertime!  When it is all cold and the dirty snow if piled up, remember that when it is beautiful outdoors, it will be a perfect time for everyone to take a business breather.  It is critical for a team to let off steam somehow, somewhere away from the usual environment.  Many small groups hit a popular watering hole to relax and get to get out of the office, however, that is not for everyone. 

 

We like to coordinate outings and that can fun and a creative outlet for everyone.  My favorite is to use the game show arena and create an activity that employees enjoy as well as being informative.  Now, the “company picnic” is more typical so let’s talks about that some.  There are basic components – I’ll get to the activity soon.  Make sure you have a venue that is easy to get to for everyone, like a county park.  (Make sure it has a covering . . . and electricity)  Make arrangements to have some good summertime food that is well presented well.  BTW, I hate summer food that is not kept warm or cold and just sits out looking unappetizing.  You need to have some music.  We provide a sound system and IPad that has play lists and that is all that is required.  Decorations are the least important but balloons welcome folks and actually are expected to colorup the area.  NOW, the activities.  This is actually very diverse and depends on the “activity level” of your group.  In any case, it should be inviting and easy for all.  If this is a family setting that will change it . ..  but in all cases, easy does it!  Activities that involve the entire group will answer your vision, however, if the party atmosphere is what you want, then pulling everyone together might cramp the flow of the event.  A picnic that has all employees and all adults might have a variety of activities, again depending on how active your group is.  I do not suggest a swimming pool as most do not want to see each other in a swim suit.  Stay to activities like miniature golf (that can handle many people at once), or a midway type setting for fun and games.  There are oodles of inflatable activities as well as more one-on-one things to do like a fortune teller or numerologist.  In any case, the trick is to select a bunch of stuff to try to cover the different personalities.  Not everything works for everyone, remember that and you will be just fine.

 

 

What are the benefits of having a fun casino at a company event?

A casino event is truly the most popular activity. It helps guests to interact in a fun and non-threatening way.  The folks with experience share and teach along with the Pedestal staff.

On the other hand many guests will consider leaving after dinner. A casino will keep them involved in the evening until the very end. 

Those who win at the tables feel a sense of success and accomplishment.  And with Pedestal, every one is a winner.

This is the type of result that any planning committee would wish for, to create an atmosphere where the employees are positive, interacting and engaged.

What tables should I select for a fun casino party?

There are many tables to choose from; they include craps, roulette, blackjack, poker, chuck-a-luck, Texas hold’em, baccarat, Caribbean Stud, pai gow, let it ride, red dog, gaming wheels and also slot machines.  We suggest that if you have a small event, say fewer than 100 that you select the most popular.  They are craps of which there are 14’, 12’, 10’ and 8’, roulette, blackjack and poker.  Over 100 guests and you can have fun by making sure you have plenty of blackjack but then throw in some other more unusual tables like a gaming wheel, baccarat or Caribbean Stud.  To get to an actual count, we use a formula of 60% playing with the others involved in other activities.  For example, if you have 300 guests, you will add up the positions at the tables to reach a count of 180.  Most all tables you should count as (7) with (8) at the roulette.  For the craps tables, use the following count:  14’ craps (16), 12’ craps (12), 10’craps (10) and the 8’ craps (8) guests.

Why Hire an Event Planner?

Whether you are planning a small soiree or larger corporate event and desperately trying to stay within your budget, hiring an event planner might seem like a strange thing to do… but it’s not!  Here are a few reasons you should:

Reason #1:  You’ll save time.

An event planner that knows the ins and outs of your event can save you hours of meetings… with the hotel, the caterer, decorator, videographer… so you can get more work done.  Having an intense strategy meeting in the beginning ensures that you are both on the same page and working towards the same goal…  the perfect event!

Reason #2:  You’ll save money.

Surprise!!  Most think that because they are paying the event planner that you’re spending more money… not true.  A professional event planner knows how important it is to stick to a budget and they will work with vendors to actually save you money.  Planners know which vendors are willing to work with you on pricing and if they have a relationship with a vendor, they can discuss grouping.

Reason #3:  You’ll have the wow factor.

Event planners know that part of what makes an event great is creating that “Wow Factor, tons of little details that you would never think of.  Things like adding ambient lighting in a different color can change the mood of your guests when they walk into a room?  Adding theme décor and specialty touches to an event can make it that much more memorable for your guests.

Reason #4:  You’ll find the perfect place.

Your event planner will help you find the venue that fits your event needs, something that can affect attendance, ticket sales and a whole bunch of other stuff . Letting them do the leg work and narrowing down your choices allows you to relax and look forward to the event itself.

Reason #5:  You’ll have great service.

Event planners attend a ton of events and they meet some amazing and talented folks… caterers, photographers, musicians, just to name a few.  The planners sees firsthand how they perform in an event setting, how they move about the event deal with the guests.  No more hours of research finding the perfect vendor your event planner will get quotes for you from some very reputable companies so you can make the best choice and stay on – budget.

Reason #6:  You’ll eat.

It sounds ridiculous, but with a day packed full of preparations and nerves you wouldn’t have time to eat if it wasn’t for someone to coordinate the affair.  You will be able to mingle and enjoy the event without worrying about when the band is going to begin   so go ahead have another hors d’oeuver!

Reason #7:  You can breathe.

Planning an event is a very big job and doing everything yourself gets stressful.  Hiring an event planner allows you to breathe.  Focus on what you do best because someone else is taking care of the event.  When the event happens, the event planner and staff will be monitoring all of those crazy details so you can focus on making your guests feel welcome and comfortable.

Hiring an event planner can be a big decision.  When the time comes for your next wacky idea, you will know that you have a team to back you and you’ll be able to relax and enjoy you

What sort of prizes should be "auctioned" at the end of a casino night?

You just have to provide prizes!  Without the incentive, it is like playing monopoly with your little sister and the loser has to clean up the kitchen.  There is a stigma that is given to the casino environment and with that is the excitement that possible the player can win big.  Without a doubt, you want a spectacular success with guest heaping you with compliments before they wander off happily into the night.  We have found that too many prizes will slow down the closure, especially when there has been so much fun.  The number of guests should not determine the quantity so choose 5 to 10 prizes that fit well into your budget.  Look at your group and then select a variety of gifts.  It can be as simple as a gift card to a local restaurant or salons to something electronic as there are so many to choose from.

How do I budget for a Successful Party?

Most events have set components.  You should always consider the costs associated with the venue, food and beverage, music and activities.  How you divide this using a percentage of the budget should be discussed between the committee members.  Here are suggestions.  Find a venue that is convenient and has a good reputation.  If they provide the food and beverage, then there usually is no charge for the space.  The beverages are the lesser part of the budget and next is to decide if alcohol is desired.  Your choice of music can either be live or recorded and the fees vary greatly.  We lean towards small musical groups or a DJ or background music only.  When you have a dancing type party.. ..  well, you should put your budget here.  As for activities like a casino party or outdoor fun . . . miniature golf, face painters and various artists, everything is about getting your guests involved.  So, the formula is to look at putting each category into your budget using 20% for each.  Once you have your areas figured out, and your final total dollar, then you can start to tweak the dollars a little into each bucket.